‘How do you get everything done?’ This comment comes out of every entrepreneur’s mouth, especially if you are a women and double the chances if you are a mom as well.
‘I just can’t seem to get everything done.’ Guess what – you are right. You never will get everything done. And, it is perfectly ok if you don’t.
Why do we feel that we have to get everything done anyways? For the most part, when we work in corporate, or even in our academic years, there was a definitive end to something. You graduated. You finished a client project. You knew when you were done. But with entrepreneurism the finish line is a bit blurry. When are you done marketing? When are you done with sales? And seriously, when is the filing ever done?
So one of the reasons we get overwhelmed with everything we have to do – because some of it never, ever ends.
I liken it to something a health coach and I discussed when I expressed frustration about when would I ever be done with managing my weight. When would I cross the finish line. And the answer is. Living healthy, just like many aspects of running your business, doesn’t have a finish line. It is more about taking consistent action, everyday. It doesn’t have to be huge, but it does need to be consistent.
So what are 3 ways that we can tackle these eternal tasks?
Write out task categories are for you. I’ve given you some hints, sales, marketing, client work – but you may need to include things like financials, admin, networking. Do a 10 min brain dump of all the tasks that fit within these categories.
Create containers for the categories on your calendar. It is the best if you can put them on the same day and time every week and make it a recurring appointment. Some might just need 30 minutes. But an hour to two hours will be more typical.
Put the brainstormed tasks within the container on your calendar. Start with the things that are high priority and/or would just make you feel better if it were completed. Be realistic with the time it will take to work on these tasks, give yourself a little cushion. Have too many tasks, put them in the next available container.
So, guess what, you’ll never get done – but you’re not supposed to anyways. The secret lies with getting the task worries out on paper, and creating a system to get them take care of.